Are you looking for ways to be more productive? Are you feeling overwhelmed with the abundance of tasks that’s on your plate? Or do you just want to be sure you are working effectively and efficiently on whatever project you are working on? Here are 6 simple ways to be more productive at in the office, at home, or if you’re planning an event.
1) Plan Ahead
Some people work well in the spur of the moment or when they go with the flow, but when you plan your tasks ahead of time, you can be better prepared for any issues that may arise. Leaving things until the last minute often results in using more time, incurring extra costs, and making more mistakes. Take some time before the beginning of each week (Sundays are best) to layout your important tasks for the week or month – meetings, things you need to buy, social events, appointments, etc. Give yourself a big picture of your week. You are also making more efficient use of your time if you know what direction you need to go in. You can find some fun to-do lists that you can download and use here.
2) Prioritize Your Tasks
It is important to prioritize tasks and assignments because when clearly define what is “high priority” you will be more inclined to make time to complete it. Mark your items in order of degree of importance and deadline dates. Also, consider things you can do in advance such as pre-ordering a gift or watching out for a sale so you are not leaving those until the last hour. Furthermore, if you are running errands in a specific area of town, try to cross off multiple items off your list to save time on travel and parking. Your high-priority tasks may not always be the enjoyable ones, but one way or another, it has to be done. Remember that you shouldn’t be doing things just for the sake of crossing something off a list!
3) Make Small Lists Daily
Once you have a big picture, it is time to narrow and break it down to each day. You only have so many hours in a day so assign those items to each day of the week by priority. Be reasonable with your time because things sometimes take longer than you expected and you want to allot enough time so that you are not too behind on schedule. Don’t make your lists too long because if you give yourself a big list of things to do it is not realistic and ultimately, you’re setting yourself up for failure that day. When you are able to check everything off of our list for the day, you will feel positive and ready to take on the next day!
4) Assign Time Slots For Bigger Projects
When you have a big assignment or deadline coming up, one of the hardest things to do is to stay put and focus. Block off a specific period of time for yourself in your calendar so that you can really focus and concentrate on that one project only. Time slots can vary. This may be a few hours a day, an hour each day for a whole week, every Friday for two hours, and so on. Chances are, you will complete it in less time than you thought and you can move on to the next task.
5) Start Your Day A Little Earlier
What time do you usually wake up at? Well, time always seems to be of the essence. Give yourself a little more time each day by setting your alarm 30-60 minutes earlier than usual. This gives you more time to fully wake up, let your mind process what you need to that day, and help you to feel more alert. It also gives you some time to do something you don’t often get the chance to do such as reading, exercising or taking a walk.
6) Practice Gratitude
It doesn’t take a lot to do this step. Be aware of the things you are grateful for everyday. If you think of even one thing, you are setting yourself up for more mindful and present day. It is also useful to write it down. So, before you go to bed or when you wake up the morning or while you are taking a shower, take a minute to pick out a few things you are grateful for – big or small.
So, how else can you be more productive?
We want to help you out! That is why we have created and curated our printable planner sheets that are sure to help you stay on track. Choose from a daily, weekly or monthly planner sheet to suit your need or project. They also come in a basic black and white template or fun, colorful designs to brighten up your day more. Click here to view them all!
The Daily Planner Sheet features hourly timeslots, urgent “high priority” bullets, a list of things to buy, a meal-planning section, miscellaneous notes and of course, a place for you to fill in what you are grateful for.
The Weekly Planner Sheet features daily timeslots for the week, urgent “high priority” bullets, a list of things to buy, miscellaneous notes and of course, a place for you to fill in what you are grateful for.
The Monthly Planner Sheet is essentially a monthly calendar for you plan in advance. It is useful to use this hand-in-hand with the daily or weekly planner sheets.
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